PCard Reservation

STUDENTS MUST SUBMIT P-CARD REQUESTS 72 HOURS PRIOR TO PICKING IT UP FROM THE CENTER FOR STUDENT INVOLVEMENT. NO EXCEPTIONS!

Students may check-out a p-card and use it according to the following guidelines:

Authorized Uses
* Supplies or meals for student organization events.
* Registration Fees and Membership Renewals
* Any materials specifically approved by your organization's advisor

Unauthorized Uses
* Personal items. The use of the p-card for personal expenditures is strictly prohibited. Cardholders who violate this rule must reimburse these funds.
* Computer equipment (all computer equipment must be procured through ITS)
* Alcohol products including, but not limited to: beer, wine, liquor
* Tobacco products
* Sales tax. Sales tax should not be paid for purchases made from vendors within the State of Georgia. Sales tax may be paid when required for vendors out of state.

1. I agree to use the p-card as authorized. *This question is required.

Yes, I agree.

Card users must keep ALL RECEIPTS and submit them at the time they return the card to the Center for Student Involvement. Digital receipts will be accepted and must be forwarded to Jennifer Duncan in the Center for Student Involvement Office (csi@agnesscott.edu) within 24 hours of returning the card to the Center for Student Involvement. (Alston 216)

All paper receipts must be taped to a piece of paper and should include:

* Your Name
* Your Organization
* Date of Transaction
* Vendor
* Brief details of what was purchased

2. I agree to submit receipts per the above guidelines. *This question is required.

Yes, I agree.

* Loss of receipts/documentation will require personal reimbursement by the cardholder and continued loss of receipts/documentation will result in termination of borrowing privileges.

* Cardholders will be required to personally reimburse the College for purchases made that are not appropriately documented or are unallowable according to college guidelines.

3. I agree to safeguard the College's p-card and will be accountable for purchases made while using this card. If this card is lost or stolen, I will report it to the service provider immediately. I will not save the p-card account number to any accounts or memberships (ex: Amazon, PayPal, Uber, Costco). I will not allow another student to borrow or use this card while it is in my possession. I understand that my p-card privileges will be revoked if I fail to comply with these policies. *This question is required.

Yes, I agree.

4. Your Name *This question is required.

5. Your Phone Number *This question is required.

6. Student Organization *This question is required.

7. Date You Will Pick Up the Card (Mon-Fri only) - Cards must be returned within 24 hours. *This question is required. This question requires a valid date format of MM/DD/YYYY.

calendar

8. Time You Will Pick Up the Card - Cards must be returned within one of these two time periods. *This question is required.

9. Briefly describe the purchase you will make with this card and approximate amount you will spend. *This question is required.