Event Planning Form

This form provides Agnes Scott Registered Student Organizations with a means of planning their event, and knowing what aspects to think about in the planning process.

If you need assistance with the planning process, consult your advisor or the Center for Student Involvement.

Event Information

1. On Site Event Coordinator's Name
First and Last Names are required. *This question is required.

2. On Site Event Coordinator's Email Address *This question is required. This question requires a valid email address.

3. On Site Event Coordinator's Telephone Number *This question is required.

4. Organization(s) Involved in Planning This Event *This question is required.

5. Organization Member in Charge of This Event *This question is required.

6. Event Name *This question is required.

7. Event Type *This question is required.

8. Date of Event
Be sure to check campus calendars to avoid conflicting dates. If you are reserving multiple dates and times, please include those dates and times in the "Additional Notes" section. *This question is required. This question requires a valid date format of MM/DD/YYYY.

calendar

9. Time of Your Event ... remember to indicate if this is AM or PM *This question is required.

Start Time
End Time

10. If your event is a recurring event, list each date for which you would like space reserved.

11. Do You Need Additional Time to Set Up or Clean Up Afterwards? *This question is required.

Please enter an 'other' value for this selection.

12. Location(s) Desired
Enter the location (building and room number) you would like to use for your event. *This question is required.

13. Will your event be held outdoors? *This question is required.

14. If your event is being held outdoors, please include an alternate location in case of rain or inclement weather.
Enter "NA" for Not Applicable if your event is not being held outdoors. *This question is required.

15. Would you like the Center for Student Involvement to submit this space request for you? *This question is required.

16. Provide the following Information for your Community Service event or Fundraiser:

Name of Community Partner
Name of Contact with Community Partner
Brief Description of the Service or Philanthropy Project

Event Set Up Details

Be as descriptive as possible when providing details for your event. We will contact you once the space has been confirmed. Submit your Event Request Form AT LEAST 10 days prior to your event. Once you submit your form, you are still able to change details in your reservation.

We encourage you to submit a diagram or attach a drawing for your event set up. Email all relevant documents and files to Campus Calendar at emsevents@agnesscott.edu

18. Set Up Information
How you would like your event space to be set up in regards to chairs, tables, open space, etc.? Describe your set up in the text box below.

19. Additional Set Up Information
Check all that apply.

20. Will there be food at your event? *This question is required.

21. How many people do you expect to attend your event? *This question is required.

22. Does your event require parking or traffic control? *This question is required.

23. Who is attending your event?
Check all that apply. *This question is required.

Agnes Scott students
Faculty/Staff
Atlanta Community
Students from other colleges or universities
Other: Please enter an 'other' value for this selection.

24. I understand that this is a request for space and does not guarantee or confirm my reservation request. *This question is required.

Marketing Your Event

This section serves as a checklist to help effectively marketing your group's event on our campus, while also following the proper protocols and guidelines. If you have fliers that require approval, bring them to the Center for Student Involvement in Alston 216 between 8:30 a.m. and 4:30 p.m.

25. How will you market your event? *This question is required.

26. Would you like your event information to be included in the Weekly What's Up?
The Center for Student Involvement will do this for you. *This question is required.

Scottie Transportation

27. Will your event include transportation or travel? *This question is required.

Please enter an 'other' value for this selection.

28. Scottie Shuttle Reservation Request
There is a $75.00 reservation fee for the shuttle. The driver cost is $150.00. Fuel cost is approximately $75.00 but varies based on destination. Please enter the specifics for your request: date, details of your trip and how many riders you expect. Note: the shuttle accommodates 25 passengers.

We will get back to you with availability and cost information.

29. Scottie Bus Reservation Request
Please enter the specifics for your request: date, time, destination, trip details and number of riders you expect. Note: the bus accommodates 15 passengers.

We will get back to you with availability and cost information.

I Need Help!

30. Check all that apply, and a representative from the Center for Student Involvement will follow up with you to assist.