NNLM Exhibit/Health Fair Evaluation Form

Please go to the new NNLM Exhibit/Health Fair form at https://is.gd/NNLMexhibit.

Thank you!

NNLM Exhibit/Health Fair Evaluation Form

This form is for reporting details about your NNLM-funded exhibit.

Name of person responsible for booth *This question is required.

Email address *This question is required. This question requires a valid email address.

NNLM ID

To look up your NNLM ID, find your member organization in the Member Directory. *This question is required. This question requires a valid number format.

Name of your organization (Example: University of St. Thomas) *This question is required.

If you answered yes to the previous question, what is the title of your sub-award? (If no title, put the event name here)

Name of organization sponsoring event (Example, Texas Library Association) *This question is required.

Name of event (example: annual conference) *This question is required.

City where event is held *This question is required.

State *This question is required.

Zip Code (5 digits) *This question is required. This question requires a valid number format.

Exhibit Start Date *This question is required. This question requires a valid date format of MM/DD/YYYY.

calendar

Exhibit End Date *This question is required. This question requires a valid date format of MM/DD/YYYY.

calendar

Total cost to hold the exhibit, including for materials, shipping fees, travel, booth registration fee, etc. Report amount paid through NNLM funding only. This question requires a valid number format.

Booth Fee (optional) This question requires a valid currency format.

Number of people who attended event (e.g. the conference or health fair) *This question is required. This question requires a valid number format.

Number of exhibitor booths *This question is required. This question requires a valid number format.

Total hours exhibit hall was open *This question is required. This question requires a valid number format.

How many hours did you work on your exhibit? *This question is required.

Here’s how to calculate:

Total staff hours for your booth, (sum of the number of hours for people staffing your booth, example 1 person at six hours and 2 people at 3 hours each = 6 +3+3=12 staff hours)
Total travel and set-up/breakdown time for all staff: (4 hours (RT) X 3 staff members) + (2 hours setup/breakdown X 2 staff member) = (12)+(4) = 16 hours
Do not include volunteer hours here. Report them in the next question.

Total staff hours for your booth
Total travel and set-up/breakdown time for all staff
	Total : 0

Comments

Total staff hours for your booth (sum of the number of hours for people staffing your booth, example 1 person at six hours and 2 people at 3 hours each = 6 +3+3=12 staff hours)
*This question is required. This question requires a valid number format.

Did you use volunteers to staff the booth? If yes, provide total volunteer hours: This question requires a valid number format.

Note: This report will automatically add 10 hours to your total time estimate to account for pre-workshop and post-workshop housekeeping.

In your proposal, how many meaningful interactions (conversations with visitors, demonstrations) did you PLAN to have? (If you did not set a target for meaningful interactions in your proposal or if this was an RML exhibit, leave blank.) This question requires a valid number format.

Total number of visitors to your booth *This question is required.

Visitors include people who have had meaningful interactions, but also include people who took a bookmark and moved on, people who stopped to say hello or thank the exhibitors for attending. People who ask to get their bingo cards (or other exhibitor sign in game) signed are visitors. If they stay for a discussion they could be also counted as meaningful interactions.

Total number of meaningful interactions that took place *This question is required.

You should count these as meaningful interactions where:

NLM resources were discussed, e.g. visitors found out about a new resources or discovered the resources included features they didn’t know about,
Visitors found out about funding or training opportunities,
Visitors learned they could collaborate with NNLM,
Visitors learned about a service offered by NLM or NNLM,
Visitors conveyed how they use NLM resources or difficulties using the resources.

This question requires a valid number format.

How many of those meaningful interactions included a demonstration? *This question is required. This question requires a valid number format.

Comments about the exhibit (factors that helped or hindered visitor contact, lessons learned, etc.)