IREX Privacy Policy (Mandela Washington Fellowship) 

Your privacy is important to IREX. That is why we request that all applicants read the following privacy policy statement carefully. 

1. Applicant and Participant Information Content and Storage 

Information about program applicants and current and past participants consists of data contained in their applications, information derived from interviews, and information gathered during the course of their program and as program alumni. IREX stores this information in written and electronic form indefinitely. Some data, such as contact information and professional experience, is continually updated. 

2. Use of Information 

Information, which is described above, may be: 

1. Used by selection committees and interviewers to review applicants; 

2. Supplied to the program's funding organization; 

3. Submitted to potential host schools, universities, and/or organizations that provide Fellowship opportunities; 

4. Used for the evaluation of an individual's participation in the program and in the collection of data for general program evaluation by IREX and the program funding organizations; 

5. Used for notifying program participants/alumni of upcoming events and programs; 

6. Provided to participants/alumni of this and other U.S. Government-sponsored programs for the purpose of fostering alumni networking. 

If the applicant or current or past participant does not want to be included in point F, it is their responsibility to notify their specific program administrator at IREX. An opportunity to do so will be included in the program Terms and Conditions document that participants submit when accepting the Fellowship. 

IREX does not sell applicant, or current/past participant information. 

The principles stated herein are binding only to IREX; other organizations involved in the administration of these programs may adhere to other privacy or similar policies. 

CONSENT FOR THE COLLECTION AND PROCESSING OF PERSONAL DATA FROM THE EUROPEAN UNION 

1. Pursuant to the European Union General Data Protection Regulation (“EU GDPR”), International Research and Exchanges Board (“IREX”), in its capacity as a data controller and/or processor under the EU GDPR, must obtain your explicit, affirmative, and informed consent before it can collect or process any personal data for a lawful basis, including, but not limited to, employment, admission and enrollment, study abroad, internship abroad, online education, etc. For information on how IREX uses personal data, please review the Privacy Statement found at https://www.irex.org/privacy-policy.  

2. “Personal data” means any information relating to an identified or identifiable natural person (a “data subject”). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural, or social identity of that natural person. 

3. Any personal data that is collected from you will be: 

1. Used by selection committees and interviewers to review applicants; 

2. Supplied to the program's funding organization; 

3. Submitted to potential host schools, universities, and/or organizations that provide Fellowship opportunities; 

4. Used for the evaluation of an individual's participation in the program and in the collection of data for general program evaluation by IREX and the program funding organizations; 

5. Used for notifying program participants/alumni of upcoming events and programs; 

6. Provided to participants/alumni of this and other US government-sponsored programs for the purpose of fostering alumni networking. 

4. Notwithstanding anything to the contrary herein, IREX may process personal data without the data subject’s consent under certain other lawful bases, including when processing is necessary for the performance of a contract to which a data subject is a party; when processing is necessary for compliance with a legal obligation to which IREX is subject; or when processing is necessary to protect vital interests, such as the life of a data subject.  

5. Personal data will be handled and processed only by the persons who are responsible for the necessary activities for the purpose above and may be transmitted from the EU to IREX’s Information Systems. 

6. Refusal of consent may make it impossible for IREX to carry out its necessary activities for the purpose above and may preclude IREX’s ability to provide requested educational services, employment, participation in programs, or other services to you.  
    

7. You have the right to withdraw your consent to the collection and processing of personal data. If you would like to withdraw consent, please contact the Data Protection Officer at privacy@irex.org 

8. IREX is committed to ensuring the security of your information. We have put in place reasonable physical, technical, and administrative safeguards designed to prevent unauthorized access to your information.