Event Surveys » Event Planning Survey

Whether planning a large business event or quaint family dinner party, an Event Planning Survey takes the guesswork out of the planning process. An online survey is a quick and cost effective way to gather information to help you more efficiently plan your upcoming event.

Survey Goal

Event planning surveys help the coordinator prioritize and allocate resources according to their guest’s preferences and schedules. Event planning surveys can be used when planning a small intimate event or a large corporate conference.

Event planning surveys can be used to collect information for a multitude of events including:

• Seminars
• Office Parties
• Company Conferences
• Tradeshows
• Corporate Team Building Events
• Celebrations
• Weddings
• Dinner Parties
• Book Clubs
• Family Reunions

In addition to gauging attendee expectations, Event Planning Surveys can help you decipher the reason someone declined the invitation to your event. With SurveyGizmo survey software, if a prospective attendee answers that they will not be attending, a question inquiring a reason for their absence can be triggered. This will help you identify if your invitees are unable to attend due to problems with date, time, venue, lack of interest, etc.

Event planning surveys can help you determine where attendees heard of your event. This will inform you as to which of your marketing efforts were most successful. In turn, this can help increase attendance at future events and save resources by cutting unsuccessful marketing in the future.

There are countless decisions that one needs to make while coordinating an event. Event planning surveys give you the ability to obtain attendee information and preferences, which helps you plan a more successful and well-organized gathering.

Event planning surveys help you answer questions needed to make decisions about your event. These questions can vary from “what speaker topics interest you?” to “would you like to have a booth at the local tradeshow?” Whatever information you need for your upcoming event is at your fingertips with an event planning survey.

Survey Questions

When creating your event planning survey, it is important that you limit the use of open-ended questions. If you give each invitee the ability to freely write in their preference for every question, you may be left with a large variety of responses, leaving you in the same position you were prior to your survey.

Event planning surveys can help plan every aspect of your event. Timing conflicts can become minimized with the help of event planning surveys. Not only do you have the ability to ask if a certain date is preferred, you can find out what time of day and at what location your guests favor.

Click image for interactive event planning survey demo

In addition to schedule preferences, you can take the speculation out of the planning process by giving your guests options on party elements like theme ideas and menu items. The data gathered from the event planning survey assists you in purchasing the correct amount of food, beverages, tables, chairs, etc.

For example, if you plan to serve three entrée options at your upcoming company holiday dinner but are unaware of employee taste preferences, just ask.

Click image for interactive meal data collection demo

Survey Examples

SurveyGizmo has created several pre-built templates including an event planning survey template. These templates can be easily customized to meet your needs and can be branded with your corporate logo and style.

Click image for an interactive survey demo with a custom logo

Survey Distribution:

SurveyGizmo gives you many ways to distribute your Event Planning Survey.

Email Invitations:

Get the word out about your upcoming event through email. Create an email campaign to send your Event Planning Survey to a few close friends or a few thousand business contacts in a matter of minutes. Our Survey Email Invitation feature lets you send both plain text and HTML email invitations and assists you in keeping track of your unsubscribes, bounces as well as other statistics.

Distribute your survey with the help of your social media:

Social media accounts have become a modern day Rolodex! Share your surveys to Twitter or create Facebook surveys with ease.

Embed your Survey

Allow your future event attendees to take your event planning survey directly on your website or blog. Reducing the number of steps it takes to begin the survey increases the likelihood that they will start and complete the event planning survey.

Let our friends help you reach your friends

SurveyGizmo has integrations with companies like MailChimp, SalesForce, ExactTarget and more to make it easier for you to collect responses from your event planning survey.

Survey Reports

SurveyGizmo provides many reporting options to access information collected in your Event Planning Survey in real-time. Summary Reports let you view the data collected from your Event Planning Survey quickly and easily. Summary reports allow you to visually display your data in charts and graphs, which allows you to make quick and informed decisions while planning your event.

Click image for an interactive SurveyGizmo reporting demo

Comparison Reports allow you to view the data from your Event Planning Survey broken down by question. This means you’ll be able to see a side-by-side breakdown of your summarized data, based on the question of your choice. The comparison report is especially helpful in comparing answers to text box questions. The data can also be exported as a CSV/Excel, Word or PDF file. See our Survey Reports page for more details on our reporting features.