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Request for Charter School Co-Location in DOE Facilities

The New York City Department of Education (“NYCDOE”) is committed to improving opportunities for students by creating and supporting high-quality schools and programs that meet community needs.  Space in district school buildings is a limited resource and there are many important, competing demands for district school space. Those demands include charter and district school co-locations, pre-kindergarten programs, special education programming and community school resources, among others.
 
The NYCDOE reviews all requests from charter schools for co-location in NYCDOE buildings. Please be advised that the NYCDOE may be unable to accommodate a charter school’s request for a co-location. Therefore, the NYCDOE recommends that a charter school develop a private facility plan concurrent to the processing of its co-location request to ensure timely opening of the school and/or continuity of operations.
 
Timeline:
The NYCDOE accepts charter requests for space on a rolling basis, but strongly encourages charter schools to submit the Charter School Space Request Form for a co-location in the 2019-2020 school year by the fall of 2018 given the extensive and meaningful community engagement that would precede any proposal. NYCDOE Chancellor’s Regulation A-190 requires that all proposals be issued no later than 6 months prior to the start of the school year in which they would be implemented. As such, the last possible opportunity to issue proposals for charter co-locations for the 2019-2020 school year is early March 2019.
After you submit your request form, you will receive acknowledgement of its receipt from the NYCDOE and a representative from the Office of District Planning will reach out for an introductory phone conversation.  If you have any specific questions about the request process, please feel free to contact the Office of District Planning at ODP@schools.nyc.gov
 
Community Engagement:
Extensive planning and a statutory public review process are associated with co-location proposals (see N.Y. Education Law §§ 2590-g, 2590-h(2-a), and NYCDOE Chancellor’s Regulation A-190). Pursuant to Chancellors Regulation A-190, the Chancellor must publish an Educational Impact Statement (EIS) at least six months in advance of the first day of the school year in which the co-location would take effect, subject to final approval by the Panel for Educational Policy (PEP). In preparation for the PEP approval process, it is expected that the charter school will engage in ongoing communication and collaboration with the NYCDOE staff and other stakeholders such as Community Education Councils (CEC), parents, students and community organizations as needed.
 
Incubation Policy:
Short-term incubation space is defined as a duration of no more than three years and may be submitted by newly-authorized charter schools that have secured private space for the remainder of their charter term. Requests will not be considered completed without sufficient evidence that the education corporation has secured private space for the charter school at the end of the incubation term, such as an executed lease agreement, a property deed, or an agreement with a developer to identify private space. The goal of this policy is to support the growth of high-quality charter schools during their initial years while they work to prepare private space.
 
Ongoing Technical Assistance:
If a co-location proposal is approved by the PEP then all charter schools will be required to sign a Memorandum of Understanding (MOU) stating terms of the co-location, including dates of the occupancy period and deadlines for vacating the premises (in cases of incubation), expectations for regular communication and engagement with NYCDOE, communities and any schools sharing a co-located facility. Pursuant to the MOU, any charter school preparing to open in and using incubation space in a NYCDOE facility must participate in technical assistance sessions designed to ensure a successful opening and transition to private space. Potential technical assistance subjects include, but are not limited to, budgeting, real estate law, financing, and operation procedures for district and private spaces.
 
Thank you for your commitment to providing high quality public education to the children of the New York City.