September 21, 2018 EWIS IMPLEMENTATION

Maximizing EWIS to Improve Student Achievement

September 21, 2018
8:30 a.m. - 2:30 p.m.
the Best Western Royal Plaza Hotel
181 Boston Post Rd W
Marlborough, MA

OVERVIEW
Are you interested in using data systems that focus on improving outcomes for all students? Have you heard about the Early Warning Indicator System (EWIS) reports and you’d like to learn more? Have you thought about the use of student-level information in improving post-secondary outcomes? The Department of Elementary and Secondary Education is offering a daylong workshop dedicated to EWIS and incorporating Early Warning risk indicators into your data inquiry habits.

For those new to EWIS, you’ll learn the basics: how EWIS can help you know your students better and how to use the EWIS reports in Edwin. For those beyond the basics, you’ll learn strategies to cohesively use EWIS with other resources to get students on track for meeting K-12 and college success milestones.

Participants will have an opportunity to explore the various EWIS reports for their students for the 2018-2019 school year.

PARTICIPATION
This workshop is open to all schools/districts and all grade levels. Consider coming as a district or school team of 3-6 people, including teachers, counselors, program specialists, data specialists and school and district leaders. As the use of EWIS enhances students’ transition from elementary to middle school and middle school to high school, we are not limiting the number of school-based teams from a district.

No prior EWIS use experience is necessary; the workshop is designed for users of various experience levels.

We will be meeting from 8:45 a.m. - 2:30 p.m. on Friday, September 21, 2018 at the Best Western Royal Plaza Hotel, 181 Boston Post Rd W, Marlborough, MA This session is offered at no cost to participants. Due to state guidelines we cannot provide food or drink; however it will be available for purchase.

What is EWIS?
EWIS systematically identifies students that may need additional attention in order to reach an upcoming academic milestone. Educators around the state use EWIS – along with local context, expertise and interventions – to help prepare students for success in school and beyond.

Agenda

8:30-8:45             Warm Up

8:45-9:00             Welcome and Overview of the Day

9:00-10:00           Using EWIS
School leaders, district leaders, counselors and others will share examples of how they have used EWIS.

10:00-10:15         What’s coming this year
We will show highlights of new resources, and announce events and opportunities on the horizon.

10:15-10:25         Transition to Breakout 1: Steps of the Cycle

10:25-11:15         Breakout 1: Steps of the Cycle
What is EWIS? What is the Cycle? (Steps 1-6)
We’ll cover the basics of EWIS. This will orient users if it is your first time with EWIS.

Exploring Underlying Causes of Students’ Risk (Step 3)
EWIS tells us who is at risk at the beginning of the year, but it does not tell us why. Combining EWIS with other data and context, educators can begin to identify causes of students’ academic risk. We will cover several tools and strategies to understand the causes of students’ risk, which is essential for crafting appropriate interventions.

Monitoring Students’ Risk throughout the Year (Step 5)
EWIS tells us who is at risk at the beginning of the year. But students’ risk may change during the school year, and an updated view of student risk is essential for taking action and delivering student-centered supports over time. We will demonstrate a new tool for combining data, assigning interventions and monitoring student risk throughout the year.

Understanding and Improving Students’ Readiness for College (Steps 1-5 with postsecondary lens)
Nationwide, nearly all jobs created since 2010 have gone to workers with at least some college education, while those with a high school diploma or less are being left behind, illustrating that postsecondary choices are as important as completing high school. Yet there are deep gaps in college-going patterns across Massachusetts. We’ll cover several postsecondary EWIS reports and discuss how educators can use these along with the Early Warning Cycle to prepare more students for success in college.

11:15-11:30         Transition to Breakout 2: Digging into Data Reports

11:30-12:45         Digging into your EWIS Data
Participants will investigate EWIS reports in a guided team exercise & make sense of the data together with teammates. We will close with identifying next steps to take based on the analysis, to take back to your buildings and act on right away.

12:45-1:15 Lunch

Participants may order lunch in the registration area until 10am, for later pick-up.

12:45-2:30 Managing Data Files / Team Time / DESE Office Hours
DESE Staff will be on hand to support teams using this as collaboration time for action planning, data file management, data analysis, etc. We can cover strategies for managing data files when monitoring student risk. Bring files from your district’s Student Information System or use ‘practice data’ and try out the monitoring tool.

PREPARATION TIPS

Further information will be available in Early September; here are a couple of items to get you started.

(1) Important student data points from this year-student's courses and grades, attendance and many more-are used to calculate Early Warning risk levels for next fall, and summertime is when ESE's extensive data collections occur. Districts reporting these data after the due dates may not have EWIS reports in Edwin Analytics in time for the start of the school year. Please work with your data teams to ensure that your district's data are submitted by the due dates.

(2) Please plan to bring at least one laptop/tablet per every three members of your team.

(3) For more information on EWIS, please go to www.doe.mass.edu/ccr/ewi

(4) For assistance in formulating an ideal team or for any other questions, please feel free to contact us at ewis@doe.mass.edu

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Copy of

Maximizing EWIS to Improve Student Achievement

September 21, 2018
8:30 a.m. - 2:30 p.m.
the Best Western Royal Plaza Hotel
181 Boston Post Rd W
Marlborough, MA

OVERVIEW
Are you interested in using data systems that focus on improving outcomes for all students? Have you heard about the Early Warning Indicator System (EWIS) reports and you’d like to learn more? Have you thought about the use of student-level information in improving post-secondary outcomes? The Department of Elementary and Secondary Education is offering a daylong workshop dedicated to EWIS and incorporating Early Warning risk indicators into your data inquiry habits.

For those new to EWIS, you’ll learn the basics: how EWIS can help you know your students better and how to use the EWIS reports in Edwin. For those beyond the basics, you’ll learn strategies to cohesively use EWIS with other resources to get students on track for meeting K-12 and college success milestones.

Participants will have an opportunity to explore the various EWIS reports for their students for the 2018-2019 school year.

PARTICIPATION
This workshop is open to all schools/districts and all grade levels. Consider coming as a district or school team of 3-6 people, including teachers, counselors, program specialists, data specialists and school and district leaders. As the use of EWIS enhances students’ transition from elementary to middle school and middle school to high school, we are not limiting the number of school-based teams from a district.

No prior EWIS use experience is necessary; the workshop is designed for users of various experience levels.

We will be meeting from 8:45 a.m. - 2:30 p.m. on Friday, September 21, 2018 at the Best Western Royal Plaza Hotel, 181 Boston Post Rd W, Marlborough, MA This session is offered at no cost to participants. Due to state guidelines we cannot provide food or drink; however it will be available for purchase.

What is EWIS?
EWIS systematically identifies students that may need additional attention in order to reach an upcoming academic milestone. Educators around the state use EWIS – along with local context, expertise and interventions – to help prepare students for success in school and beyond.

Agenda

8:30-8:45             Warm Up

8:45-9:00             Welcome and Overview of the Day

9:00-10:00           Using EWIS
School leaders, district leaders, counselors and others will share examples of how they have used EWIS.

10:00-10:15         What’s coming this year
We will show highlights of new resources, and announce events and opportunities on the horizon.

10:15-10:25         Transition to Breakout 1: Steps of the Cycle

10:25-11:15         Breakout 1: Steps of the Cycle
What is EWIS? What is the Cycle? (Steps 1-6)
We’ll cover the basics of EWIS. This will orient users if it is your first time with EWIS.

Exploring Underlying Causes of Students’ Risk (Step 3)
EWIS tells us who is at risk at the beginning of the year, but it does not tell us why. Combining EWIS with other data and context, educators can begin to identify causes of students’ academic risk. We will cover several tools and strategies to understand the causes of students’ risk, which is essential for crafting appropriate interventions.

Monitoring Students’ Risk throughout the Year (Step 5)
EWIS tells us who is at risk at the beginning of the year. But students’ risk may change during the school year, and an updated view of student risk is essential for taking action and delivering student-centered supports over time. We will demonstrate a new tool for combining data, assigning interventions and monitoring student risk throughout the year.

Understanding and Improving Students’ Readiness for College (Steps 1-5 with postsecondary lens)
Nationwide, nearly all jobs created since 2010 have gone to workers with at least some college education, while those with a high school diploma or less are being left behind, illustrating that postsecondary choices are as important as completing high school. Yet there are deep gaps in college-going patterns across Massachusetts. We’ll cover several postsecondary EWIS reports and discuss how educators can use these along with the Early Warning Cycle to prepare more students for success in college.

11:15-11:30         Transition to Breakout 2: Digging into Data Reports

11:30-12:45         Digging into your EWIS Data
Participants will investigate EWIS reports in a guided team exercise & make sense of the data together with teammates. We will close with identifying next steps to take based on the analysis, to take back to your buildings and act on right away.

12:45-1:15 Lunch

Participants may order lunch in the registration area until 10am, for later pick-up.

12:45-2:30 Managing Data Files / Team Time / DESE Office Hours
DESE Staff will be on hand to support teams using this as collaboration time for action planning, data file management, data analysis, etc. We can cover strategies for managing data files when monitoring student risk. Bring files from your district’s Student Information System or use ‘practice data’ and try out the monitoring tool.

PREPARATION TIPS

Further information will be available in Early September; here are a couple of items to get you started.

(1) Important student data points from this year-student's courses and grades, attendance and many more-are used to calculate Early Warning risk levels for next fall, and summertime is when ESE's extensive data collections occur. Districts reporting these data after the due dates may not have EWIS reports in Edwin Analytics in time for the start of the school year. Please work with your data teams to ensure that your district's data are submitted by the due dates.

(2) Please plan to bring at least one laptop/tablet per every three members of your team.

(3) For more information on EWIS, please go to www.doe.mass.edu/ccr/ewi

(4) For assistance in formulating an ideal team or for any other questions, please feel free to contact us at ewis@doe.mass.edu

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Please register your team below.

District Name:(If not coming from a district, please skip this question)

School or Organization Name: (if multiple people from multiple schools are attending, please register schools separately, if coming from a non-school organization, please enter your organization name here)

Please describe any question you may have or want to talk with other participants about regarding the theme of EWIS and Supporting Student Success:

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Please include the name, title, and email address for each team member.

1st Team Member:

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2nd Team Member:

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3rd Team Member:

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4th Team Member:

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5th Team Member:

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6th Team Member:

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