2019-20 School Health Services Resources

Thank you for your assistance in consistently supplying the Division of Public Health with data and information related to health services provided in your district. Information provided is used to assist with local school health program development, inform stakeholders in school health who work with student issues, and to describe school health services provided by school nurses across the state. Copies of past summary reports are available online at https://publichealth.nc.gov/wch/stats/

After reading the Definitions and Directions, additional questions related to report forms may be directed to Ann.Nichols@dhhs.nc.gov. Assistance in completing the forms may be obtained from your Regional School Health Nurse Consultant.

A preparation worksheet is provided for each report form. Please download the worksheets and mark the appropriate response before beginning the online report survey. For Staffing Form A and Screening Form B, please download the Excel spreadsheet, enter your local information, and save it to your computer. Attaching the document from a cloud-based account, i.e. Google Drive, is not an allowable function. You will be asked to upload the Excel spreadsheet once you begin the online report survey for Staffing Form A and Screening Form B just as you would add an attachment to an email message. You will receive an email confirmation within 24 hours if your report was successfully submitted. Check your spam or junk folders before contacting your regional consultant.

Please review and share the Definitions and Directions with ALL school nurses before starting the data collection process this year. The Definitions and Directions documents follow each report. Please contact your regional consultant for assistance or further clarification as needed.

Section One
Due no later than December 1, 2019; any revisions are due no later than June 20, 2020.

Thank you for completing this survey each school year. The worksheets and forms are in Word® and in Excel® programs, formats that should make it easy for you to complete. Open each document, and then save it to your computer as it is titled with your district name added to the beginning of the file name. You can begin using these documents at any time. The forms are available on the Annual School Health Services Report webpage. This report is expected from all public-school districts (LEAs) in North Carolina. A public-school district (LEA) completing this form should not count data from a charter school in their county.

Most of the reporting form is self-explanatory. Changes since last year are noted and will also be reviewed through the School Health Nurse Consultants. The definitions that follow are to assist you in collecting and reporting the data accurately. In some questions, the choices are listed in a format that asks you to choose one or more or fill in the blank if “other” is chosen. Please contact your regional consultant for assistance or further clarification as needed.

We will provide reminders in November and in May. Contact your Regional School Health Nurse Consultant if your school year ends after June 20, 2020 and a revision to Section One will be necessary due to change in the total number of nursing positions.

Section One Revisions (due June 20, 2020) should only be submitted if you have a change in total staffing positions or hours. This applies to school nurses who serve school children within the school health program full-time or part-time.

Click here for the Section One Definitions and Directions

Click here to download the blank Section One worksheet

Click here to complete the online Section One survey

Staffing Form A
Due no later than December 1, 2019; June 20, 2020, if revised.
Click on the links below to access the document. Please save the files to your computer before typing on them.

Click here for the Staffing Form A Definitions and Directions
– Definitions and Directions to assist with the report details.

Click here for the Staffing Form A Excel Sheet
– Download the Staffing Form A spreadsheet provided and save it to your computer. After entering your local information, you must re-save it to your computer keeping the document title (file name) intact and inserting your district name at the beginning of the title.
Example: Burke_StaffingFormA_19-20.xls

After compiling your responses on the spreadsheet and saving to your computer according to the instructions above, you will use the link below to ‘upload’ your spreadsheet and submit the report form electronically:

Click here to electronically submit the 2019-20 Staffing Form A

School Health Services COVID-19 Updates

Due to the inability to capture full school year data, and the deployment of the consultant staff and school nurses into areas related to COVID-19 response, we have made the decision not to collect Section 2 and Form B at the state level this year. It is troubling to have to do this since we have never had a year since we began in 1997 without a data report. However, we recognize that those who work in public health settings have other priorities at this time. You are encouraged to use any local data collected to this point in any manner that supports your work.

Since school nurse workforce data was collected in December, it can be considered final unless there have been any staff number changes in FTE that may have happened since December. In addition, deliverables for funding from the CDC 1801 grant require that we provide some answers to a few of the school nurse case management process questions. A survey link for this information has been sent to each district lead nurse/supervisor for completion. Please contact your Regional School Health Nurse Consultant if you have questions.

If you would like to collect the 2019-20 Section Two and Form B data for your own purposes, you may use the links below.

Section Two
Due no later than June 20, 2020.
Click on the links below to access the document. Please save the files to your computer before typing on them.

Click here for the Section Two Definitions and Directions
– Definitions and Directions to assist with the report details.

Click here for the Section Two Worksheet
– Please download this document and save it to your computer. Gather your local data and place your responses on the worksheet to assist when entering the information in the report survey.

After compiling responses on the worksheet, you can enter the report survey to submit your responses electronically. It is important to have your responses prior to beginning the report survey.

Click here to complete the online Section Two survey

Screening Form B
Due no later than June 20, 2020.
Click on the links below to access the document. Please save the files to your computer before typing on them.

Click here for the Screening Results Form B Definitions and Directions
– Definitions and Directions to assist with the report details.

Click here for the the Screening Results Form B Excel worksheet
– Download the Screening Form B spreadsheet provided and save it to your computer. After entering your local information, you must re-save it to your computer keeping the document title (file name) intact and inserting your district name at the beginning of the title. Example: Burke_ScreeningFormB_19-20.xls

After compiling responses to the spreadsheet and saving it to your computer according to the instructions above, you will use this link to ‘upload’ your spreadsheet and submit the report form electronically:

Click here to electronically submit Screening Form B

Additional Resources

Click here for the Identified Health Conditions Excel Worksheet
- No due date--not required to be turned in. For your convenience, this worksheet is provided to assist when calculating the number of chronic health conditions.

Click here for the School Health Data Workbook 2019-20
- No due date. This excel workbook can be used to collect and tally most individual school nurse data for Section Two. Each type of information is on a separate tab at the bottom.

Click here for the School Health Case Management Tracking Log 2019-20
- No due date. This excel workbook can be used to collect and tally school nurse data related to case management outcomes for Section Two. Each chronic condition is on a separate tab at the bottom.