Renewal Application: Oregon Health Authority Cultural Competence Continuing Education Training Approval

INSTRUCTIONS:
To renew Oregon Health Authority (OHA) approval of your cultural competence continuing education (CCCE) training opportunity for health care professionals, per OAR 943-090-0000 through 943-090-0020 and Stat. Auth.: ORS 413.450, 2013 Oregon Law, you must complete and submit this renewal application  through this survey format to OHA. There are two general renewal application options:

Option A:  No Changes 
If no changes are planned for this cultural competence continuing education training, when prompted in question 11, applicant can select "Submit renewal application with no changes". This response will allow applicant to skip unnecessary questions and focus on answering questions in SECTION 6: Progress report.

Option B:  Some Changes
If any changes are being made for this cultural competence continuing education training, the applicant must report BOTH the  change(s) and purpose/reason for change(s), when prompted. Every question in the application must be answered.

Changes can include, but are not limited to: content, education provider/trainer/author, number of hours exceeding two, or significant staffing or organizational changes (e.g. elimination of a dedicated CE coordinator staff position and assignment to a health education staff who did not have prior CE responsibilities, or closing a medical residency program at a hospital where the CE program was housed.)

If you would like to include any instructional training documents (e.g. curriculum, outline, handouts, instructors' guides, student handbooks, lists of text books, participant evaluation form, participant evaluation results, etc.), please use "Attachment Cover Page" on page 10.  There is a maximum 20-page limit for all attachments. 

Please be advised that the application may take up to 40 minutes or more to complete, dependent upon whether or not changes are proposed.  If you are unable to complete the application in one setting, you can save your work and return to it at a later time. 

PLEASE REMEMBER: OHA is not a CE accreditation organization. OHA-approved cultural competence CE training may or may not meet health professional licensing board requirements. Any licensed health professional or individual will need to check with their respective board to make sure the CE will count towards his or her licensing requirements.

This application is organized by the following sections:

SECTION 1: General Organization Information (To confirm applicant type, see definitions below)
SECTION 2: General Training Information (Training title, number of classroom hours, cost, objectives, target audience, any CE accreditation approval, etc.)
SECTION 3:  Identification of Educational Opportunity (Domains and criteria)
SECTION 4: Teaching Strategy, Method(s) and Feedback for Participants
SECTION 5: Cultural Competence Experience of Organization,Trainer(s), Author(s)
SECTION 6: Progress Report
SECTION 7: Signature

Attachment Cover Page: Upload Attachments (Maximum 20 page limit)

To preview the renewal application before you begin, click on this link:
Renewal Application-OHA CCCE Training Approval

CE provider applicant- Two year approval period. A new application is required once every two years. An application is required for each module.

A "CE provider" is an institution or organization that presents CE activities on an ongoing basis (e.g. hospital, physician/nurse/etc. association, health plan, academic medical center, academic institution), AND has been already independently accredited by one or more profession-specific CE-accreditation bodies (e.g. accredited to provide CME and/or CNE).

CE provider applicants must address all domains and criteria/content areas for OHA approval.

CE community based organization applicant-  Two year approval period. A new application is required once every two years. An application is required for each module.

A "CE community based organization" is a public or private nonprofit organization of demonstrated effectiveness that is representative of a community or significant segments of a community and provides educational or related services to individuals in the community, which can include: service learning, experiential learning (e.g. cultural or linguistic immersion) and specifically designed cultural experiences for health care professionals.)

CE community based organization applicants must address all domains and criteria/content areas for OHA approval. (See requirements on page 2).

CE small business applicant- Two year approval period. A new application is required once every two years. An application is required for each module.

A "CE small business" is a business that provides professional training services related to cultural competency which are designed for health care professionals. Businesses include, but are not limited to: minority-owned business enterprise, woman-owned business enterprise, service disabled veteran-owned businesses, and/or an emerging small business.  Businesses that are COBID certified (from the State of Oregon's Certification Office for Business Inclusion and Diversity) are strongly encouraged to apply.

CE small business applicants must address all domains and criteria/content areas for OHA approval. (See  requirements on page 2).

CE activity applicant- Up to one year approval period if offered indefinitely (with exception of one time sessions).  An application is required for each activity. OHA approval of the CE activity will only apply to the specific activity described in the application.

A "CE activity" is a one-time CE session, for example, a webinar or conference where CE is being provided. A time-limited series of content-related webinars or workshops (for example, a part one and part two webinar series on health care disparities) might still be considered a single CE activity. Since the time available for a CE activity is by definition time-limited, it does NOT need to address ALL the cultural competency domains and criteria, nor use multiple educational methodologies.

CE activity applicants must specify which domains and criteria/content areas will be addressed for OHA approval. A minimum of 2 criteria per domain must be addressed. (See requirements on page 2).

To review criteria for OHA cultural competence continuing education training approval, click on this link:
CRITERIA FOR OHA CULTURAL COMPETENCE CONTINUING EDUCATION TRAINING APPROVAL

ADDITIONAL RESOURCES

National Standards for Culturally and Linguistically Appropriate Services (CLAS)
https://www.thinkculturalhealth.hhs.gov/clas

Crosswalk of Joint Commission Hospital Program and the National CLAS Standards
https://www.jointcommission.org/crosswalk_of_joint_commission_hospital_program_and_the_national_clas_standards/

Crosswalk of Joint Commission Ambulatory Program and the National CLAS Standards
https://www.jointcommission.org/crosswalk_of_joint_commission_ambulatory_prorgram_and_the_national_clas_standards/

The Joint Commission- Health Equity Topics
https://www.jointcommission.org/topics/health_equity.aspx

Oregon's Cultural Competence Continuing Education Law
OAR 943-090-000 through 943-090-0020 (includes definitions for "culture" and "competence")
Stat. Auth.:ORS 413.450, 2013 Oregon Law

Oregon's Cultural Competence Continuing Education Program
http://www.oregon.gov/oha/OEI/Pages/CCCE-HB2611-2013.aspx

Oregon's Traditional Health Workers Laws
https://www.oregon.gov/oha/OEI/Pages/THW-Resources.aspx

Oregon's Health Care Interpreter Laws
https://www.oregon.gov/OHA/OEI/Pages/Health%20Care%20Interpreter%20Resources,%20Events,%20Policy,%20and%20Laws.aspx

Americans with Disabilities Act (ADA)
https://www.ada.gov/

Limited English Proficiency (LEP)-A Federal Inter-agency Website
https://www.lep.gov/

Frequently Asked Questions- Affordable Care Act (ACA) Section 1557 
https://www.hhs.gov/civil-rights/for-individuals/section-1557/1557faqs/index.html

Frequently Asked Questions- Providing Interpreter Services to Individuals Who Are Deaf, Deaf-Blind, Hard of Hearing or Individuals with Limited English Proficiency
1557V312_11_170022.pdf
 

RENEWAL APPLICATION REVIEW PROCESS

Applicant notification

• Applicants will be notified by email within 7 calendar days to acknowledge receipt of the application
• OHA will inform the applicant by email of final review results.
• OHA anticipates final results will be shared within 10 weeks after receipt of application. If revisions are required, estimated final approval will take longer and will be dependent upon several factors including how soon applicant can incorporate revisions and resubmit to OHA.

Renewal approval criteria
OHA will determine whether the training still meets current OHA criteria for CCCE training approval on OEI's website and other requirements, included in this application. 

• CE provider, CE community based organization, and CE small business applicants must address all 4 domains and criteria/content areas for OHA approval.
• CE activity applicants must specify which domains and criteria/content areas are being addressed for OHA approval. A minimum of 2 criteria per domain must be addressed.

Types of possible OHA actions
There are 5 types of possible actions after review of renewal application.

1. Additional information requested.
2. OHA may request revisions to CE training, in order to be approved.
3. OHA may request to schedule a conversation or meeting with the provider of the CE training, either prior to or after approval of the application.
4. Approval.
5. Denial. If OHA determines its cultural competence continuing education criteria are not met, or are no longer being met, OHA may deny, suspend, rescind, or revoke its continuing education approval. OHA will include reasons for denial.

OHA reserves the right to audit any applicant during or after the review process.
 

TRAINING UPDATE REQUIREMENTS