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CHAPTER XI ALUMNI ASSOCIATIONS SECTION 1. Organization: Area associations of alumni members of the fraternity may be organized by taking the following actions:
SECTION 2. Representation at Conventions: Alumni associations shall be entitled to representation in the General Convention if they have met the requirements set forth in Chapter XI, Section 1 of the Laws of Beta Theta Pi and have completed the following to the satisfaction of the Board of Trustees:
A. The Alumni Association shall provide the Administrative Office with a list of officers which shall include their addresses and phone numbers, B. The Alumni Association holds a minimum of two functional meetings in the year preceding the opening of that General Convention. An annual report of activities and events shall be submitted to the Administrative Office, and C. The Alumni Association shall designate an official delegate and alternate delegate and submit their names to the Administrative Office.
To the Board of Trustees of the Beta Theta Pi Fraternity: We, the undersigned members of Beta Theta Pi Fraternity, and representing an alumni association that has already been formally approved by Beta's Board of Trustees, request formal representation and voting rights at Beta's next General Convention and in doing so we again yield our association to the rules and policies outlined by the Code of Beta Theta Pi.