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Alumni Association Application for Convention Representation

Per the Code of Beta Theta Pi an Alumni Association must be approved by the Board of Trustees and submit annual documentation as proof the group is active to be eligible to have voting representation at the Fraternity's Convention. A list of current Alumni Associations can be found here. The Code of Beta Theta Pi outlines Alumni Associations below: 


CHAPTER XI ALUMNI ASSOCIATIONS

SECTION 1. Organization: Area associations of alumni members of the fraternity may be organized by taking the following actions:

A. There must be at least five founding members interested in forming the association.
B. The interested parties must file with the Administrative Office an application form containing such information as the Board of Trustees directs.
C. Such application is approved by the Board of Trustees. At the time of such approval the Board of Trustees shall name such alumni association.

 

SECTION 2. Representation at Conventions: Alumni associations shall be entitled to representation in the General Convention if they have met the requirements set forth in Chapter XI, Section 1 of the Laws of Beta Theta Pi and have completed the following to the satisfaction of the Board of Trustees:

A. The Alumni Association shall provide the Administrative Office with a list of officers which shall include their addresses and phone numbers,
B. The Alumni Association holds a minimum of two functional meetings in the year preceding the opening of that General Convention. An annual report of activities and events shall be submitted to the Administrative Office, and
C. The Alumni Association shall designate an official delegate and alternate delegate and submit their names to the Administrative Office.

If your alumni association is seeking representation at the General Convention (as outlined in Section 2 above), please complete the form below. (note: this certification process occurs annually)
(555) 555-1212
This question requires a valid email address.
Is the Alumni Association a geographically-based association or a chapter-based association? *This question is required.

1.

To the Board of Trustees of the Beta Theta Pi Fraternity:

We, the undersigned members of Beta Theta Pi Fraternity, and representing an alumni association that has already been formally approved by Beta's Board of Trustees, request formal representation and voting rights at Beta's next General Convention and in doing so we again yield our association to the rules and policies outlined by the Code of Beta Theta Pi.

*This question is required.
Clear
Signature of
2. Please attach the list of officers for your alumni association. Please include each member's name, University or College of graduation, year of graduation, email address and phone number. 
3. Please attach a report of activities and events held by the alumni association during the last year. (must have a minimum of two functional meetings to be granted representation at the General Convention)
 
4. Please indicate the association's official delegate and alternate delegate to represent the group at Convention.
Space Cell NameEmail
Delegate
Alternate Delegate