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AWARE Admin Executive (Full-Time)

Introduction/Contact Information

Looking for Admin Executive, Care Department (Full-Time)

AWARE’s CARE department is looking for a full-time executive who can help the CARE team in its day-to-day operational and administrative function for Women's Care Centre. This will be a paid contract position until end of the year 2020.

Details of the position are below:

Position: Admin Executive, Care Department
Commitment: Full-time - 10 AM - 7 PM, 5 days weekly
Salary Range: $2410-$3710 
Last date of application: 30 June 2020
For any enquiries please email


  • Minimum 1 year’s experience as an office administrator, office assistant or in a relevant role
  • Experience in client administration in social service industry is advantageous
  • Strong knowledge of Microsoft Office and G Suite
  • Able to use initiative and judgement to solve problems independently
  • Strong belief in gender equality and the values of AWARE
  • Able to meet deadlines in a high-paced environment while balancing workload and competing priorities
  • Able to main strict confidentiality of sensitive information 
  • Excellent interpersonal, empathy and communication skills in English (verbal and written) 
  • Strong organisational skills 

Job Description:

  • Provide administrative and operational support to the CARE department including Women’s Care Centre and Sexual Assault Care Centre
  • Liaise between people in need and CARE staff & volunteers to ensure smooth operations of various services offered under the department. This includes organising intake process, on-site operational support and scheduling support; gathering and analysing feedback, attending to general enquiries from people in need and referring them to various internal and external resources, etc.
  • Oversee data management through regular documentation and filing of confidential notes, intake forms, tidying up of referrals, transcription of handwritten notes, etc in line with standards set for different services. 
  • Maintain payment records and be responsible for prompt processing of invoices for the department
  • External vendor management by liaising with vendors that support various systems within CARE like IP phones, data management software, scheduling software, etc. 
  • Innovate and work with CARE staff to make administrative processes more efficient
  • Assist in supporting staff and volunteers on various projects and ad-hoc programmes as required by the line manager
  • Meeting deadlines in a high demand environment while balancing workloads and competing priorities
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